With a server obviously the usual situation is that there are multiple different users and each user normally has different access permissions such that userA may not be able to access files owned by userB. The use of a special Spotlight system account and the automatic addition via ACL records to allow this system account to have access to every file and folder.modifying a file or creating/deleting files There is a special server process running to do the indexing automatically - normally by monitoring file system changes i.e.The way Spotlight works on a Mac server is that.